Planning A Party? Here Are Some Helpful Tips

There’s something about gathering together with friends that makes people happy, and parties provide the perfect opportunity to do just that. Most people like parties because they offer a chance to socialize with friends in a fun and relaxed setting. They are especially popular during the summer when people can get together outdoors and enjoy the warm weather.

Planning a party can be a lot of work, but ensuring everything goes off without a hitch is worth it. Here are some helpful tips to make the process easier.



Make a list of everything you need to do. Making a checklist will help you stay organized and avoid forgetting anything important. Start with the date, time, and budget, planning down to the littlest details like the party summer songs. The music can be something played to create a fun or festival background or a curated list that might be great to dance to. Depending on how many people and how big the party is, the elements of the party can be more or less complicated to plan. It is better to be safe than sorry, so try and list out as many potential problems that could arise and how you would solve them.


Sending out invitations

This is perhaps one of the most important aspects of party planning. You need to give people enough time to RSVP and make arrangements to attend, but not so much time that they forget about the event entirely. A good rule of thumb is to send invitations 4-6 weeks in advance. This will give people plenty of time to plan without making them feel like the party is too far in the future.

As for the actual invitations, you can get creative and design your own or purchase pre-made ones. Just make sure to include all the important information like the date, time, and location of the party.


Picking a theme

Sometimes parties can be more fun when there’s a theme to follow. It can be something as simple as a colour scheme or a more specific theme like a beach party or pool party. Themed parties are especially popular for kids’ birthday parties but can also be great for adults. Picking a theme will make planning other aspects of the party more manageable, like the decorations and activities.

When planning a party, one of the most important decisions you have to make is what the theme will be. A theme can be anything from a specific colour scheme to a more specific topic like a beach party or pool party. Picking a theme makes it easier to plan other aspects of the party, like decorations and activities.


Here are some popular themed parties for you to choose from:

Beach Party: This is an excellent theme for summer parties. Decorate with beach umbrellas, sandcastles, and seashells. Serve seafood and drinks with little umbrellas in them. Play beach games like frisbee or beach volleyball.

Pool Party: another excellent summer party idea. Set up a pool and have floats and pool toys available. Serve summery drinks and food like fruit salad, burgers, and hot dogs off the grill. Have pool games like Marco Polo or water basketball.

Pirate Party: Argh, matey! This is a fun theme for kids and adults alike. Play games like walk the plank or a treasure hunt. Decorate with pirate flags, treasure chests, and inflatable palm trees. Serve pirate-themed food like goldfish crackers and chicken nuggets shaped like sharks.

Fairy Tale Party: This is a great theme for a kid’s birthday party. Decorate with castle piñatas, princess balloons, and streamers in different colours. Serve cupcakes with frosting in different colours. Have a themed photo booth with props like tiaras and wands. Play games like musical chairs or pin the tail on the donkey.

Superhero Party: This is a fun theme for kids and adults. Play games like capture the flag or other fun, adventurous games. Decorate with superhero posters, shields, and capes. Serve superhero-themed food like pizza rolls and chicken wings.


Choosing a venue

The venue is one of the most important aspects of planning a party. You need to choose a place that is big enough to accommodate your guests and has all the necessary amenities. If you have an outdoor party, select a location that has shade and is close to restrooms. If you have an indoor party, make sure the venue has enough space for everyone to move around comfortably.

You also need to consider the cost of renting the venue. Get a quote from the venue before you commit to anything.


Planning the food and drinks

No party is complete without food and drinks. You need to decide what you’ll serve and how much of it you’ll need. If you’re serving alcohol, make sure to have plenty of non-alcoholic options available. It’s also a good idea to have snacks available for people who get hungry throughout the party.

Consider including a questionnaire in your invitations for people to say what are their diet options, do they have any food preferences like vegetarians or vegans, and if they have any specific food allergies. This will help you know what to serve and how much of it to prepare.


Budgeting for the party

Once you have all the details planned, it’s time to start budgeting for the party. Make a list of all the things you need to buy and estimate how much they will cost. Don’t forget to factor in the cost of renting the venue and hiring any entertainment you might need.

Create a budget for your party by listing everything you need to buy and estimating the cost. Don’t forget to factor in the cost of renting the venue and hiring any entertainment you might need.


Planning a party can be a lot of work, but it’s worth it in the end. By following these tips, you’ll be able to throw a party that your guests will remember for years to come. So what are you waiting for? Start planning your next party today!



Mark Munroe is the Creator and EIC of ADDICTED. He's ADDICTED to great travel, amazing food, better grooming & probably a whole lot more!